Privacy Policy – msg.kng.fi

Last updated: 27 December 2025

1. Data Controller

The msg.kng.fi chat service (“Service”) is operated by:

Controller: Keijo / kng.fi
Country: Finland
Contact: privacy@kng.fi

2. Description of the Service

This Service is a privately hosted VoceChat server used for messaging and community discussions. The Service is intended for a small user community and does not use advertising or third‑party tracking.

3. Purposes of Processing

Personal data is processed only for the following purposes:

• Providing the chat and messaging functionality
• Managing user accounts and access control
• Ensuring security, preventing abuse and troubleshooting
• Optional features such as bots or integrations, if enabled

4. Categories of Personal Data

Depending on how you use the Service, the following data may be processed:

4.1 Account information

• Username and display name
• Avatar or profile image (if you upload one)
• Basic profile settings related to the Service

4.2 Communication content

• Messages you send in channels or direct chats
• Files and attachments you upload
• Reactions, mentions and similar interaction data

4.3 Technical data

• IP address and basic browser / client information
• Timestamps of logins, messages and actions
• Technical logs for security and debugging

4.4 Optional integrations

If you interact with bots or external integrations, they may process additional data depending on their functionality. Such features are clearly marked when used.

5. Legal Bases for Processing

Processing of personal data is based on:

• Performance of a contract: operating the chat Service you choose to use
• Legitimate interest: ensuring security, preventing abuse and maintaining the Service
• Consent: any optional features that are not strictly necessary for the Service

6. Data Storage Location

All data is stored on servers located within the European Economic Area (EEA). Based on the server IP address (92.113.147.82), the hosting infrastructure is located in the Netherlands. No data is intentionally transferred outside the EEA.

7. Data Retention and Deletion

Personal data is stored only as long as necessary for providing and maintaining the Service.

• Users can delete their own account and associated personal data directly through the application at any time.
• When an account is deleted, the account and its personal data are removed from the Service, unless certain data must be retained for a limited time to comply with legal obligations or to resolve security incidents.

8. Recipients and Third Parties

As a default, data is not shared with external third parties. The Service does not use advertising networks or third‑party tracking tools such as external analytics, unless specifically announced later.

Technical service providers (e.g. hosting provider) may process data on behalf of the controller as data processors, under appropriate data protection terms.

9. Cookies and Similar Technologies

The Service aims to operate with minimal cookies. Any cookies are used only to provide essential functionality such as login sessions. No third‑party marketing cookies are used.

10. Security Measures

The Service uses encryption in transit (HTTPS), access control and server‑level protections to help safeguard personal data. No system can be perfectly secure, but reasonable technical and organisational measures are applied to reduce risks.

11. Your Rights Under GDPR

As a data subject in the EU/EEA, you have the following rights regarding your personal data:

• Right of access – to know what data is processed about you
• Right to rectification – to correct inaccurate or incomplete data
• Right to erasure – to request deletion of your data, including closing your account
• Right to restriction of processing – in certain circumstances
• Right to object – to processing based on legitimate interests
• Right to data portability – to receive your data in a structured, commonly used format

You can exercise many of these rights directly through the application (for example by deleting your account). You can also contact privacy@kng.fi to make a request concerning your data.

12. Contact and Complaints

If you have questions about this privacy policy or the processing of your personal data, you can contact:

Email: privacy@kng.fi

You also have the right to lodge a complaint with your local data protection authority. In Finland, this is the Office of the Data Protection Ombudsman (Tietosuojavaltuutetun toimisto).

13. Changes to This Policy

This privacy policy may be updated from time to time, for example if the Service or applicable legislation changes. The latest version is always available on this page. Significant changes may be communicated within the Service where appropriate.